Nal’ibali (isiXhosa for “here’s the story”) is a national reading-for-enjoyment campaign. It seeks to spark and embed a culture of reading across South Africa, so that reading, writing, and sharing stories – in all South African languages – is part of everyday life.
Job Overview: Nal’ibali seeks a Full Time Provincial Administrator to provide overall administrative duties and oversight in Free State.
Key Responsibilities:
Community and Stakeholder Engagement
- Support the field team build relationships with local organizations and stakeholders and facilitate project entry into ECDs and communities.
- Once relationships are established, communicate and coordinate with local leaders, partners, and key stakeholders on behalf of the project and maintain relationships through regular communication.
- Identify and understand stakeholder issues, interests, aspirations and concerns, and propose adjustments to the project plans accordingly.
- Participate in all meetings, conference calls, and trainings within the project.
Project management and implementation
- Prioritize and organize activities and resources to achieve project objectives.
- Support all team leaders in the project to implement their responsibilities as per the grant agreement and project plans, as needed.
- Ensure that Nal’ibali’s activities are implemented timeously and effectively as per the project plan.
Team management and leadership
- Clarify roles, responsibilities, and expectations of the field team.
- Work with HR and Provincial Coordinators to lead recruitment of the field team
- Work with Master Trainer to ensure Team Leaders and Literacy Facilitators are trained and capacitated to deliver on their mandate.
- Ensure Team Leaders and the project team are informed and equipped to articulate and implement the project strategy and objectives.
- Create/implement systems of accountability for project staff and follow up to correct instances of poor communication or delivery.
- Identify, troubleshoot, and solve challenges arising, with support from Provincial Coordinators where it cannot be solved locally.
- Provide direction, guidance, and support to Team Leaders.
- Conduct line management and performance evaluation for Team Leaders
- Ensure that team members follow company policies and procedures and follow up on HR matters arising.
- Ensure that the daily check-in system is adhered to, and any issues resolved by the online helpdesk.
- Ensure that weekly timesheets are complete and up to date for the province.
- Ensure team members are engaged and create an environment for continuous improvement.
Monitoring, Evaluation, Reporting and Administration
- Promote harmonization of approaches and methodologies across all systems to be used for this project
- Collate project data from field staff and stakeholders, analyze and write progress reports
- Prepare regular progress reports for MERL team, as well as accurate and timely donor reports.
- Approve project team workplans.
- Conduct regular follow-up of work plans, identify, and address any delays in a timeous and effective manner.
- Data collection, verification/quality assurance, and submission.
