Nal’ibali (isiXhosa for “here’s the story”) is a national reading-for-enjoyment campaign. It seeks to spark and embed a culture of reading across South Africa, so that reading, writing, and sharing stories – in all South African languages – is part of everyday life.
Job Overview: Nal’ibali is seeking one full-time HR Assistant to administer all payroll functions for employees on the SEF project. The role will ensure that payroll payments and approvals comply with required policies, processes, and procedures. The successful candidate will also maintain employee HR records, manage leave, and serve as the primary contact for payroll queries and support.
Key Responsibilities:
Recruitment and Onboarding
- Manage end-to-end recruitment of new participants, including placing adverts, creating and monitoring application links, and assisting applicants where required.
- Oversee the onboarding of new participants onto Kwantu, ensuring that all details and documents are approved timeously.
- Draft contracts for participants and ensure background checks are completed before engagement.
- Schedule orientation for recruits
HR Data and System Administration
- Maintain accurate and up-to-date participant information on Kwantu, including localities, wage categories, and amendments.
- Ensure compliance and integrity of data captured on the system, and conduct regular checks to avoid discrepancies.
- Troubleshoot and resolve any system-related challenges, escalating where necessary.
- Leave administration and reporting
Payroll Processing and Compliance
- Process monthly payroll on Kwantu, ensuring accuracy and timeliness of all wage payments.
- Verify and update the banking details of participants each month before payment.
- Prepare and submit payroll files to Finance, and the payroll service provider.
- Attend to payroll queries from Finance, and participants promptly and effectively.
- Liaise with payroll service provider regarding payslips, reports, UIF, COID, and IRP5.
- Complete annual COID submissions and payments as required.
Stakeholder Engagement and Support
- Liaise with partner organisations regarding payroll data (joiners, leavers, wage category changes, banking details) and resolve queries promptly.
- Work with Provincial Administrators on attendance trackers, ensuring accurate and timely submissions
- Liaise with Support Services for equipment, courier issues, and IT/email/phone setups for team leaders.
Reporting and Statutory Submissions
- Compile and submit monthly HR and payroll statistics to the Project Coordinators.
- Share supporting documentation with Finance for UIF payments via SARS.
- Submit Proof of Payment (PoP) for UIF and COID to IDC monthly/annually as required.
- Ensure statutory compliance (UIF, COID, SARS) through timely and accurate submissions.
HR Administration and Employee Relations
- Draft letters of employment for participants upon request.
- Prepare UIF documentation for leavers and ensure smooth offboarding.
- Manage employee relations matters, documenting and escalating issues where necessary in line with policy.
- Support the Provincial Administrator with HR-related queries and interventions.
